RE-ADVERTISEMENT OF SVN **APPLY ON THE WEBSITE** - **APPLY ON THE
WEBSITE**
OPEN TO INTERNAL AND EXTERNAL CANDIDATES
POSITION TITLE : FINANCE AND ADMINISTRATIVE CLERK
Duty Station : DUBLIN, IRELAND
Classification : GENERAL SERVICE, G3
Type of Appointment : SST 6 MONTHS WITH POSSIBILITY OF EXTENSION
Estimated Start Date : AS SOON AS POSSIBLE
Closing Date :? **APPLY ON THE WEBSITE**.**APPLY ON THE
WEBSITE**.**APPLY ON THE WEBSITE**
_Established in **Apply on the website**, IOM is a Related
Organization of the United Nations, and as the leading UN agency in
the field of migration, works closely with governmental,
intergovernmental and non-governmental partners. IOM is dedicated to
promoting humane and orderly migration for the benefit of all. It does
so by providing services and advice to governments and migrants._
IOM is committed to a diverse and inclusive environment. Internal and
external candidates are eligible to apply to this vacancy. For the
purpose of the vacancy, internal candidates are considered as
first-tier candidates.
_CONTEXT:_
IOM opened an office in Ireland in **Apply on the website**. Ireland
became a full member government of IOM in **Apply on the website**.
IOM Ireland provides Assisted Voluntary Return and Reintegration
Programmes (AVRR) that are open to migrants (asylum seekers and
irregular migrants) from non-EEA countries, who wish to return home
voluntarily but do not have the means, including the necessary
documentation, to do so. Programme activities additionally include the
following areas of migration management: Resettlement, Family
Reunification and Counter-Trafficking.
Under the overall supervision of the Chief of Mission, the direct
supervision of the Finance, HR and Administration Coordinator, Finance
and Administrative Clerk will be responsible for:
_CORE FUNCTIONS / RESPONSIBILITIES:_
FINANCIAL ASSISTANCE:
* Review that all required documentation/supporting documents, are in
place in line with IOM?s procurement and financial rules and
regulations, before processed for payment. Make follow-ups as
required. Check that no clerical errors exist.
* Prepare VAT reclaims.
* Review staff expense claims and Travel claims as per IOM rules,
before processed for payment
* Review all vendor/supplier documents for accurate register in the
system
* Maintain physical assets register.
* Assist in the retrieval of documents for audit purposes.
* Perform any other duties as may be assigned.
HR ASSISTANCE:
* Assist in filing of HR documents
* Review HR personal document for yearly updates
* Assist in payroll process
* Perform any other duties as may be assigned.
ADMINISTRATIVE ASSISTANCE:
* Provide general clerical support to the RMO, printing, photocopying
and scanning of documents.
* Ensure that Purchase Requisition Forms submitted are dully signed
and dated.
* Perform general administrative tasks such as: arrangements for the
couriering of documents, liaise with utility companies and other
suppliers and service providers as required.
* Follow up on all supplier?s outstanding deliveries and invoices
* Monitor stocks of office supplies and prepare replenishment
purchase requisitions when appropriate and as required.
* Maintain internal attendance spreadsheets.
* Maintain appropriate records regarding asset disposal
* Perform any other duties as may be assigned.
REQUIRED QUALIFICATIONS AND EXPERIENCE
EDUCATION
* Bachelor?s Degree or equivalent from an accredited academic
institution, preferably in Business Administration, Commerce,
Accounting or Finance, with one year of relevant work experience; or
* High School Certificate with three years of relevant work
experience
EXPERIENCE
* Good knowledge of information technology and proficiency in
Microsoft Office applications (in particular Excel).
* Good knowledge of accounting software; previous experience with
SAP would be an advantage.
* Previous work experience in Accounts Payable/Receivable
* Previous work experience in international organisations /companies
would be an advantage.
* Previous experience and/or an interest in working with migrants or
vulnerable populations would be an advantage.
LANGUAGES
* Fluency in English is required
* Any other IOM official language is an advantage
COMPETENCIES
The incumbent is expected to demonstrate the following competencies:
_VALUES_
* Inclusion and respect for diversity: respects and promotes
individual and cultural differences; encourages diversity and
inclusion wherever possible.
* Integrity and transparency: maintains high ethical standards and
acts in a manner consistent with organizational principles/rules and
standards of conduct.
* Professionalism: demonstrates ability to work in a composed,
competent and committed manner and exercises careful judgment in
meeting day-to-day challenges.
_BEHAVIOURAL_
Core Competencies ? behavioural indicators level 1
_Teamwork_
* Develops and promotes effective collaboration within and across
units to achieve shared goals and optimize results.
_Delivering results_
* Produces and delivers quality results in a service-oriented and
timely manner. Is action oriented and committed to achieving agreed
outcomes.
_Managing and sharing knowledge_
* Continuously seeks to learn, share knowledge and innovate.
_Accountability_
* Takes ownership for achieving the Organization?s priorities and
assumes responsibility for own action and delegated work.
_Communication_
* Encourages and contributes to clear and open communication.
* Explains complex matters in an informative, inspiring and
motivational way.
_OTHER_
Any offer made to the candidate in relation to this vacancy notice is
subject to funding confirmation.
Appointment will be subject to certification that the candidate is
medically fit for appointment and verification of residency, visa and
authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or
from a location in a neighbouring country that is within commuting
distance of the duty station will be considered. In all cases, a
prerequisite for taking up the position is legal residency in the
country of the duty station, or in the neighbouring country located
within commuting distance, and work permit, as applicable.
_HOW TO APPLY:_
_INTERNAL AND EXTERNAL CANDIDATES_
Interested candidates are invited to submit their applications (CV and
motivation letter) to **Apply on the website**, quoting Vacancy Number
SVN - IE**APPLY ON THE WEBSITE** - **APPLY ON THE WEBSITE**
Only shortlisted candidates will be contacted.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
